F. 3 REPORT OF CONSULTANTS RFP-90-016 (ED 305-2) (MARCH 1986) The contractor must maintain a written report for the files on the results of all consultations charged to this contract. This report must include, as a minimum: (1) the consultant's name, dates, hours and amount charged to the contract, (2) the names of the contractor or subcontractor staff to whom the services are provided, and (3) the results of the subject matter of the consultations. The Contractor shall designate one individual to be contacted during the period of the contract for prompt contract administration. G. 2 ADDITIONAL REQUIREMENTS FOR CONTROL OF GOVERNMENT PROPERTY (ED 306-2) (JANUARY 1989) (A) The contractor shall request written authorization from the contracting officer before acquiring any contractually necessary property to which the Government will have title. The request shall include complete descriptions of all individual items which will exceed $1,000 in cost, including: (a) a brief statement of function; (b) manufacturer and manufacturer's brand name, model or part number; (c) vendor and its proposed price; Management of government property in the possession of the contractor shall be in accordance with FAR Part 45. The contractor shall provide an annual report of total property acquisition cost, required by FAR 45. 505-14. RFP-90-016 (A) G. 3 INVOICE AND CONTRACT FINANCING REQUEST SUBMISSION (ED 306-1) (MARCH 1988) The Government agrees to pay the Contractor as complete compensation for all work and services performed and materials furnished under this contract those allowable costs defined in the contract clause entitled "ALLOWABLE COST AND PAYMENT" in an amount not to exceed the estimated costs specified in the contract. (B) The contractor shall submit the original and three (3) copies of the invoices or contract financing requests to the Designated Billing Office. Note: Invoices or contract financing requests must be sent to the designated billing office indicated above. Invoices Or contract financing requests should NOT be sent to the "Payment will be made by" office indicated on the face page of the contract (block 12 of SF26 or block 25 of SF33). The Contractor shall prepare invoices and contract financing requests in accordance with the billing instructions attached hereto and made a part of this contract. G. 4 PROVISIONAL AND NEGOTIATED FINAL OVERHEAD RATES (ED 306-9) (FEBRUARY 1985) (a) Pending the establishment of final overhead rates, as required by the clause entitled "Allowable Cost and Payment", the Contractor shall be reimbursed for its indirect costs on the basis of the negotiated provisional, or billing, rates set forth below. Those rates shall remain in effect until the contract is modified to incorporate either negotiated final overhead rates, as directed by either paragraph (d) or (f) of the same clause, as applicable, or revised provisional overhead as explained in paragraph (e). (b) The provisional overhead rate applicable to this contract is % for % for % for % for (A) The Government shall deliver to the Contractor the Governmentfurnished data described in the contract. If the data is not delivered on schedule, or is unsuitable for its intended use, the Contracting Officer shall equitably adjust affected provisions of this contract in accordance with the "Changes" clause when: (B) (1) The Contractor submits a timely written request for an (2) The facts warrant an equitable adjustment. Title to Government-furnished data shall remain in the Government. (C) The Contractor shall use the Government-furnished data only in connection with this contract. (D) The data will be furnished to the Contractor as specified in the STATEMENT OF WORK (Section III, Item 3. g). (E) Other treatment and rights shall be in accordance with the incorporated general provision titled "Government Property". H. 1 PAYMENT OF PRINTING TO BE PERFORMED BY THE (ED 307-8) (MARCH 1985) The General Provisions of this contract set forth the Department ́s policy regarding printing to be performed in order to meet the terms of the contract. Should the services of the Government Printing Office (GPO) be required, the contractor shall request to the Department of Education to requisition those, subject to the contractor's provision of a completed SF-1, Printing and Binding Requisition to the Public Printer. Payment to the GPO shall be made directly by the Department, subject to possible reimbursement by invoice credit by the contractor. H. 2 COST ACCOUNTING STANDARDS APPLICATION The contract clause entitled "Cost Accounting Standards" shall apply to any resulting contract, except as exempted under Section 30. 201-1(b) of the Federal Acquisition Regulation or when the contract is eligible for modified coverage under Section 30. 201-2(b) of the same Regulation. The clause entitled "Disclosure and Consistency of Cost Accounting Practices" shall alternately apply in the last case. The clause entitled "Administration of Cost Accounting Standards" shall also apply RFP-90-016 in either case. Any dispute regarding coverage shall be resolved in accordance with the clause entitled "Disputes. Any inconsistency in this solicitation shall be resolved by giving precedence in the following order: (a) the Schedule (excluding the work statement or specification), (b) representations and other instructions, (c) contract clauses (Section I) (d) any incorporated documents, exhibits, or attachments, excluding the work statement or specifications, and If a project staff member, subcontractor, or consultant is involved in two or more projects, at least one of which is supported by Federal funds, he/she may not be compensated for more than 100 percent of his/her time during any part of the period of dual involvement. That an individual is prohibited from receiving double payment for any given period of work. H. 5 PAYMENT OF TRAVEL EXPENSES AND FEES FOR ED EMPLOYEES The Contractor shall not use any contract funds, Or funds from other sources, to pay the travel expenses of, or a fee to, ED employees for lectures, attending program functions, or any other activities in connection with this contract. H. 6 REQUIRED SUBMISSION OF INFORMATION FOR PAYMENT BY (ED 307-30) (APRIL 1989) As provided by the clause FAR 52.232-35, payment under this contract will be made by the Government either by check or electronic funds transfer, at the option of the Government. The contractor shall provide all information necessary to effect electronic transfer, as directed by the FAR clause in 52. 232-28 entitled "Electronic Funds Transfer Payment Methods". This information shall be specified on the first invoice or contract financing request submitted to the Designated Billing Office, as identified in the clause entitled "Invoice and Contract Financing Requests Submission". Except as provided below, neither the development or production of any publication or audiovisual product is authorized. In the event that this subsequently becomes a contract requirement (expressed or implied) to develop or produce any publication or audiovisual, approval must be obtained from the ED Publication and Audiovisual Advisory Council (PAVAC). No funds shall be expended until approval is given in writing by the Contracting Officer. Contractor should plan at least 60 days for clearance. Excessive delay caused by the Government which arises out of causes beyond the control and without the fault or negligence of the contractor will be considered in accordance with the Excusable Delays provision. The following items are excepted from PAVAC approval: 1. Up to 50 copies of progress and final reports. The following items have obtained PAVAC approval: 1. 2. PROGRESS BULLETIN CONFERENCE PRECEEDINGS PROFILES OF ADULT EDUCATION SERVICE PROGRAMS PROFILES OF ADULT EDUCATION CLIENTS PARTICIPATION AND PERSISTENCE OF TARGET POPULATIONS AND 3. 4. 5. ACTIVE APPLICANTS 6. FINAL REPORT OF THE NATIONAL EVALUATION OF ADULT 7. USERS GUIDE TO THE SERVICE PROVIDERS AND CLIENT DATA FILES Consult with your Contracting Officer. Do not expend funds on development or production. Except as may be provided elsewhere, contractor may develop and produce at its own expense, results of work under this contract (see Publication and Publicity). All publications and audiovisuals that offeror intends to develop or produce will require approval. Early identification is advised. H. 8 AUTOMATED DATA PROCESSING (ADP) SYSTEM SECURITY REQUIREMENTS (ED 307-13) (JUNE 1988) The Contractor and its subcontractors shall comply with the ADP System Security requirements set forth in: |
