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Increase Requested: Category:

Life Safety

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Due to the defective design of sprinkler heads that were installed in the three Library of Congress Buildings, it is necessary to replace all sprinkler heads with ones that will not fail and cause damage to the Library's Collections and facilities. Work started in 1990 in the Madison with a replacement on-off head that was later found to be defective. In fiscal year 1999, the Library of Congress agreed that a quick response head would be suitable. The funding will provide for the labor to replace Omega Heads in the Jefferson and Adams Buildings (replacement materials are being provided by Central Sprinkler per their recall), and replacement of all heads in the Madison Building. By the close of fiscal year 1999, the replacement of heads in the Madison Building was 35% complete. Funds in the amount of $100,000 were requested and appropriated in fiscal year 2000 for the purchase of the heads. The funding request for fiscal year 2001 is made to fund temporary labor in order to expedite the completion of work.

Replace 480 Volt Switchgear, Madison Building

Increase Requested: Category:

Life Safety

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$1,750,000

$1,308,000 Priority: 1-A

The Madison Building is separated into four sections with each serviced with 480 volt switchgear units. The replacement of the electrical switchgear equipment is needed because it has been determined to have exceeded its useful life and has become unreliable. In April of 1999, one of the units failed to operate properly resulting in extensive damage to the equipment and required total replacement of the equipment. An in-depth study was conducted and it was determined that all the switchgear installed in the Building should be replaced. A citation was issued by the Office of Compliance on July 9, 1999. The study noted that similar equipment that had been provided in other government facilities, which are maintained by GSA, had similar problems and required replacement.

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To perform the work needed to replace a switchgear unit will require five days of electrical downtime. Plans are to perform work

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Library Buildings and Grounds. Structural and Mechanical Care Capital Budget Projects Funded in Base

Fiscal Year 2001 Budget Estimate

over three day holiday weekends, to minimize the amount of administrative leave which will need to be granted to Library of Congress employees. Approximately 3,000 employees work in the Madison Building. The estimated cost for two days of administrative leave for employees working in the Madison is approximately $1.4 million. The Library has informed the AOC that upper management may make a decision to close the entire Library when the replacement takes place, given this scenario the cost of lost time may be as high as $2.1 million. It is therefore crucial that full funding for this project be appropriated, so as to proceed with plans to schedule the replacement of all three remaining switchgear units at the same time.

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Funds in the amount of $442,000 were appropriated in fiscal year 2000 for the replacement of one unit. This unit is currently scheduled to be replaced in July of 2000. To complete the entire project $1,750,000 is being requested on a "No Year" basis. The estimate is based on the final contract cost for replacing the first unit.

Replace Variable Speed Drives, Jefferson and Adams Buildings Category:

pirited in Rocal year 2000

$100,000 Priority: 2-A

When the renovation and restoration of the Jefferson and Adams Buildings was begun in the mid-80's, replacement of 20 variable speed drive motor control units was included as part of the renovation program. The replacement equipment installed by the contractor has proven to be more costly to maintain than actual replacement costs. These control units are connected to the HVAC systems that control the indoor environment necessary to protect the valuable Library collections. It is very important to proceed with this program to assure that the Library collections are not damaged due to inadequately controlled indoor environments. Three of the largest units have already been replaced. Funding was initially appropriated in fiscal year 1999. Funding in the amount of $100,000 was provided in fiscal year 2000 and it is requested that this amount remain in the base for fiscal year 2001. To complete the project $132,000 will be requested in fiscal year 2002.

Replace Sidewalks, Jefferson and Adams Buildings

Category:

Cyclical Maintenance

$100,000 Priority: 2-A

The sidewalks at the street curbs and throughout the grounds at the Thomas Jefferson and John Adams Buildings have deteriorated to become a safety concern for staff and the public. Walks restricted from use because of construction site needs for the Renovation and

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Library Buildings and Grounds, Structural and Mechanical Care Capital Budget Projects Funded in Base

Fiscal Year 2001 Budget Estimate

Restoration Project and the Jefferson Building roof replacement project, have been cleared for reuse. The project will replace 9,000 square yards of existing sidewalk.

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The cost of sidewalk replacement is based on a contractor lump sum bid, using previous costs with similar sidewalk replacement programs on the Capitol Grounds. Funds in the amount of $100,000 were appropriated in fiscal year 2000 to begin the work and are requested to remain in the base for each of the next four fiscal years.

Restore Decorative Painting, Jefferson and Adams Buildings Category: Cyclical Maintenance

$100,000 Priority: 2-B

The renovation and restoration of the Jefferson and Adams initiated the rehabilitation of decorative painting in certain areas of the buildings. Maintenance forces have employed some staffing for this activity. However, it is estimated that there is at least eight more years of work to complete the rehabilitation of the decorative painting. This request is to provide the third funding increment for this ten year program (funded in $100,000 increments annually). The funds will be used to contract out for the decorative painting effort. Biannual inspections of the murals and other painted surfaces will also be conducted by a professional conservator as part of the building conservation program.

Book Stack Lighting Controls, Jefferson and Adams Buildings Category:

Improvement - AOC

$200,000 Priority: 2-A

To eliminate past and current problems with the control of lighting in the Thomas Jefferson and John Adams Buildings book stacks, this project will provide for the replacement of the existing lighting control equipment with low voltage control relays and motion sensors. The new equipment will enable lighting to operate commensurate with the demand imposed by those using the book stacks. Further, the existing equipment is obsolete, energy inefficient and deteriorated causing replacement to be essential. This project will enable the book stack area lighting to be controlled in a similar fashion to that which was installed as part of the Renovation and Restoration Project. Funds were appropriated in fiscal year 1999 to begin the work. Additional funding in the amount of $200,000 was appropriated in fiscal year 2000 and it is requested that this amount remain in the base for fiscal year 2001. To complete the project $100,000 will be requested in the fiscal year 2002 budget.

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Library Buildings and Grounds, Structural and Mechanical Care Capital Budget Projects Funded in Base

Fiscal Year 2001 Budget Estimate

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The Library of Congress Preservation Directorate has requested that comprehensive coverage be provided on the status of temperature and humidity in collection storage areas. The information will be used to determine the effect on the collections that are attributable to environmental conditions and fluctuations. The information will be transmitted using the existing AOC Hill-wide Energy Management and Control System (EMCS).

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A section of the book stacks was provided with monitors that were installed by in-house forces in 1993. The existing monitors have been beneficial in providing valuable data for the Library staff to accomplish its mission "to sustain and preserve the collections". This estimate provides for expansion of the monitoring to include all book stack and collection storage areas. This expansion will enable the staff to detect problems in smaller, more specific, and discrete areas -- making correction of the problem more effective, efficient, and less 00,000 was a costly. Funding in the amount of $100,000 was appropriated in fiscal year 2000, and is requested in each of the next two complete the project.

Audio Visual Conservation Center, Culpeper, Virginia
Increase Requested:

Category: Improvement - Client

$5,000,000 $2,000,000 Priority: 1-A

A private donor, working with the Library of Congress and the Architect of the Capitol, completed an agreement with the Federal Reserve of Richmond for the purchase of their Culpeper, VA facility. On May 1, 1998, $10 million was provided by the donor for the acquisition, operations and design services for future modifications of the facility. The Library plans to use the existing facility for an audio visual conservation center.

Ownership of the facility is planned to be transferred to the Architect of the Capitol at the completion of construction. The Architect and the Library will operate the facility in a skeleton mode while initial construction improvements are being made by the private donor. These initial construction efforts will begin the process for developing the Culpeper site to properly house the Library's vast acetate and nitrate film collections now housed in Landover Center (GSA leased space) and Wright-Patterson Air Force Base (Air Force leased space).

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Library Buildings and Grounds. Structural and Mechanical Care Capital Budget Projects Funded in Base

Fiscal Year 2001 Budget Estimate

Restoration Project and the Jefferson Building roof replacement project, have been cleared for reuse. The project will replace 9,000 square yards of existing sidewalk.

The cost of sidewalk replacement is based on a contractor lump sum bid, using previous costs with similar sidewalk replacement programs on the Capitol Grounds. Funds in the amount of $100,000 were appropriated in fiscal year 2000 to begin the work and are requested to remain in the base for each of the next four fiscal years.

Restore Decorative Painting, Jefferson and Adams Buildings Category: Cyclical Maintenance

$100,000 Priority: 2-B

The renovation and restoration of the Jefferson and Adams initiated the rehabilitation of decorative painting in certain areas of the buildings. Maintenance forces have employed some staffing for this activity. However, it is estimated that there is at least eight more years of work to complete the rehabilitation of the decorative painting. This request is to provide the third funding increment for this ten year program (funded in $100,000 increments annually). The funds will be used to contract out for the decorative painting effort. Biannual inspections of the murals and other painted surfaces will also be conducted by a professional conservator as part of the building conservation program.

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To eliminate past and current problems with the control of lighting in the Thomas Jefferson and John Adams Buildings book stacks, this project will provide for the replacement of the existing lighting control equipment with low voltage control relays and motion sensors. The new equipment will enable lighting to operate commensurate with the demand imposed by those using the book stacks. Further, the existing equipment is obsolete, energy inefficient and deteriorated causing replacement to be essential. This project will enable the book stack area lighting to be controlled in a similar fashion to that which was installed as part of the Renovation and Restoration Project. Funds were appropriated in fiscal year 1999 to begin the work. Additional funding in the amount of $200,000 was appropriated in fiscal year 2000 and it is requested that this amount remain in the base for fiscal year 2001. To complete the project $100,000 will be requested in the fiscal year 2002 budget.

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