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US House of Representatives

Section 3

House Information Resources FY2001 Budget Request

PERSONNEL

The HIR organization is composed of Immediate Office staff and four directors leading core business areas of Communication, Information Management, Client Services, and Information Systems Security. Each director manages a fixed number of FTEs, grouped by Branches, to conduct technology service projects to support House needs. Projects are supported by combining skills from various Branches, and promote synergy and the ability to accomplish more with fewer FTEs. This augmentation approach, established and approved in the 1998 HIR reorganization, provides the flexibility needed to evaluate and implement rapidly changing technology benefiting House operations.

3.1 Staffing Level Request

A total of 221 FTEs are requested for fiscal year 2001 at an annual cost of $14,218,000 to provide technical service and support to the House community. There are no funds included in the FY01 personnel budget request for merits, promotions, longevity, or reclassification of positions. The FTEs are distributed among the Immediate Office (I/O), Communications (Comms), Information Management (IM), Client Services (CS), and Information Systems Security (ISS) to provide project teams contributing to the ten House support areas. distribution of FTEs over the support areas by groups is shown below:

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Totals

Comms

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The two support areas receiving the most FTE support are Communications and House Systems and Technical Support. The communications infrastructure and technical service to Member and Committee offices is a high priority within the CAO and HIR. Messaging, Internet/Web, and Electronic Services also receive a high level of FTE assignment to ensure the House is equipped with advanced and reliable email and automation support. The gap between authorized FTEs and historical use has also declined which will reduce the available personnel lapse funds available for internal reallocation. The

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US House of Representatives

House Information Resources FY2001 Budget Request

following chart shows the reduced gap between authorized FTEs and the average FTE use:

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HIR Resignations by Fiscal Year
(excluding retirements & terminations)
Fiscal Year
Resignations

1996

29

1997

34

1998

51

1999

22

The information technology age has created competitive environment for hiring qualified technical personnel. The average salary for information technology people, especially in areas such as Web, networks, and communications, has increased yearly to 3-6%. Adding a 1% adjustment to the fiscal year 2000 personnel budget helped improve retention by supporting higher salaries into year 2000. The graph below shows a decline in resignations following the HIR reorganization in July 1998 and a 1% salary adjustment for FY00. The past several quarters show a slight trend increase in the number of resignations:

HIR Resignations

(Resignations for opportunity - excludes retirements and terminations)

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HIR Reorganization
Approved July 1998

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97Q2 9704 98Q2 98Q4 99Q2 99Q4
97Q3 98Q1 98Q3 99Q1 99Q3

Time in FY quarters

00Q1

3-2

US. House of Representatives

House Information Resources FY2001 Budget Request

The HIR Immediate Office held exit interviews to review the primary reasons for personnel resignations. The two most common reasons for resignations related to improved opportunities for reasons of pay, and less extended working hours. Despite the significant reduction in FY99, the resignation trend will be monitored carefully.

US House of Representatives

Section 4

House Information Resources FY2001 Budget Request

HOUSE SUPPORT AREAS BUDGET ANALYSIS

The House support areas provide a summary of technical project activity benefiting House operations. The ten support areas were selected to provide service to the Member and Committee functional areas of Legislation, Constituent Services, Communications, and Administration. Each House support area has one or more technical projects providing support and it is not unusual for a project to support multiple areas. The table below shows a summary of project costs for HIR and Net Telecommunications as they relate to the ten House support

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Each House support area is further broken down into seven Budget Object Classification (BOC) cost groups consisting of equipment, RCU (Rent, Communications, Utilities), other services, supplies, travel, printing & reproduction, and personnel benefits. Training costs are included in the other services cost group. The cost groups are a summary of cost data that most directly contributes to the indicated support area. The total cost of each support area is also provided in each section that describes a House support area. The cost groups show the distribution of the non-personnel budget across the ten support areas with the total cost of all ten House support areas representing the total non-personnel budget prior to subtracting mainframe

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The House Messaging System serves as the centralized backbone for the electronic messaging needs of the U.S. House of Representatives and has been in place since July 1996. This includes

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